AI agent for web and digital marketing agencies: Every brief captured, every proposal followed up.
An agency rarely loses a client on the work. It loses them on the follow-up: a proposal nobody chased, an approval that sat for a week, a report that went out late, a retainer that ended without anyone noticing. Maya keeps all of that moving.
Maya is ZeniTech’s AI agent for web, SEO, online advertising, social media, graphic design, photo and video agencies, and for freelancers and marketing consultants. It answers quote requests, collects the brief (services, monthly budget, timeline, channels, decision-maker), follows up proposals, tracks deliverables and approvals, prepares monthly client reports and flags retainers that are about to end. Like every ZeniTech agent, it also handles prospecting, email, payment tracking, analytics and security monitoring.
What Maya does for an agency
Maya handles the intake and the follow-up around the work. Your account managers, strategists and freelancers do the work itself.
- Quote requests captured: services wanted, monthly budget, timeline, channels and decision-maker
- A brief questionnaire sent and the answers summarized in the client file
- Proposals followed up at the right time, with a useful question rather than a nudge
- Deliverables and approvals tracked: what is in production, what waits on the client, and for how long
- Monthly reports prepared for your review, and retainer end dates flagged early enough to propose the next step
- Each deliverable tied to its owner, whether a team member or a freelancer, with the date and the client
A day with Maya
An example of a normal day once Maya is live. Illustrative, not a client case.
- 7:50 am — A restaurant owner asks for a website redesign through the form: services, monthly budget, deadline and decision-maker are recorded in the CRM
- 9:30 am — Last week’s unanswered proposals are followed up
- 11:00 am — A deliverable has waited three days for approval: a polite reminder goes out and the freelancer is told the date may slip
- 2:00 pm — The monthly report for a retainer is prepared and left for your account manager to review
- 4:30 pm — An SEO retainer ends in 60 days: the review and renewal proposal are started
- 9:15 pm — An evening enquiry from the website: brief collected, summary written and a call offered for tomorrow
Guardrails
Maya collects, follows up and reminds. Strategy, pricing and publishing decisions stay with your people and your client.
- Never promises a result, a ranking or a price outside your rules
- Never publishes anything on a client’s behalf without their approval
- Never asks for or stores a password: access is granted through delegated access
- Hands complaints, disputes and negotiations to a person
- Answers from your documents and rules, not from general knowledge
- Every conversation can be reviewed; you correct it, and it adjusts
Price and setup
Maya is delivered remotely, in English or French, and powered by Orvel AI, ZeniTech’s agent layer, operated in Québec. Prices are in Canadian dollars, before taxes.
- A one-time setup, then a monthly plan with reasonable usage included; full price list on zenitech.dev/en/pricing
- Exceptional volumes are agreed in advance, never billed by surprise
- Live and answering in 1 to 2 weeks; 3 to 4 weeks when connected to your CRM, calendar and automated follow-ups
- Connects to your website, the ZeniTech CRM, your calendar, phone and SMS, email, Meta and Google, and payments
Frequently asked questions
Does Maya replace my account managers?
No. Maya does the work that gets scattered: collecting the brief, following up proposals, chasing approvals and preparing reports. Your account managers keep the relationship, the strategy and the signature.
Is it useful for a freelancer or a small team?
Yes. A two-person agency or a solo freelancer gets the same tracking: brief, proposal, deliverables, approvals and renewals. We configure your services, your stages and your message templates.
Does Maya promise results to my clients?
No. It never commits to a ranking, a traffic volume or an advertising return. It only repeats what you wrote in your proposals and reports.
How long does setup take?
An agent that answers and captures enquiries goes live in 1 to 2 weeks. If you also want it connected to your CRM, your calendar and automated follow-ups, plan on 3 to 4 weeks. Everything is done remotely over video calls and written updates, in English or French, so your location does not change the timeline.
How much does Maya cost?
A one-time setup, then a monthly plan, both before taxes; the full price list, in Canadian dollars, is on zenitech.dev/en/pricing. The monthly plan includes reasonable usage; exceptional volumes are agreed in advance. The exact figure depends on how many of your tools the agent connects to, and it is written down before we start.
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